The InboxAlly + HubSpot integration enables automatic contact validation, seed syncing, and real-time contact hygiene within your HubSpot CRM.
Once connected, InboxAlly can:
- Automatically sync InboxAlly seed emails into HubSpot lists
- Validate new or existing HubSpot contacts using your validation credits
- Perform recurring revalidation to maintain list health
- Provide real-time monitoring of sync and validation activity
Prerequisites
Before you begin:
- Active InboxAlly account with available validation credits
- Admin access in your HubSpot workspace
- Ability to install apps or manage integrations in HubSpot
Step 1: Connect and Authorize HubSpot
- Log in to your InboxAlly account.
- Go to My Account → Integrations → HubSpot.
- Click Connect HubSpot.
- You’ll be redirected to HubSpot for authorization.
- Select your HubSpot account and click Connect App.
After authorization, you’ll be redirected back to InboxAlly.
The connection will initialize automatically and begin syncing data.
Step 2: Review Integration Status
Once connected, you’ll see your HubSpot integration dashboard:
| Metric | Description |
|---|---|
| Integration Status | Shows if the integration is working normally |
| Token | Displays validity and expiration date |
| Webhook | Shows whether the webhook is active and last activity time |
| Contacts Processed | Displays number of HubSpot contacts synced in the last 7 days |
| Validations | Shows total validations and success rate |
| Seed Sync | Displays number of InboxAlly seeds successfully synced |
Step 3: Configure Integration Settings
Sync IA Seeds
Toggle Yes to automatically sync InboxAlly seed addresses to HubSpot.
Requires an active InboxAlly subscription.
Max Seeds to Sync
Set the maximum number of seeds to sync.
Default: 100
Click Save after making changes.
Validate New Contacts
Enable this toggle to automatically validate new HubSpot contacts as they are added.
This uses your InboxAlly validation credits.
Regularly Revalidate All Contacts
Turn Yes to enable recurring revalidation for all contacts.
Choose your preferred Revalidation Interval (Monthly, Quarterly, etc.).
Validation Rules
Set the conditions InboxAlly uses to mark an email as valid.
Example: “OK, Accept-All, and Unknown.”
Manual Revalidation
Click Revalidate now to trigger a full revalidation run.
Contacts validated within the past 24 hours will be skipped.
Step 4: Monitoring & Logs
The integration updates every few minutes to reflect sync and validation events.
You can monitor:
- Webhook Activity: Timestamp of the last event received from HubSpot
- Sync Logs: Details of recent syncs and validations
- Available Credits: Your remaining InboxAlly validation credits
These help ensure your integration is healthy and up to date.
Step 5: Troubleshooting
| Issue | Cause | Solution |
|---|---|---|
| Token expired | Authorization older than 30 days | Click Reauthorize on the HubSpot integration page |
| No contacts syncing | Integration permissions missing or webhook inactive | Reconnect integration and reauthorize access |
| Validation not working | No available credits | Add credits under Billing → Add Credits |
| Seeds not appearing | Sync disabled or limit reached | Enable “Sync IA Seeds” and increase “Max Seeds to Sync” |
| Low validation success rate | Invalid or inactive contacts in HubSpot | Use InboxAlly filters to clean contact lists |
Step 6: Uninstalling the Integration
To disconnect InboxAlly from HubSpot:
- In HubSpot, go to Settings → Connected Apps.
- Locate InboxAlly and click Disconnect.
- In InboxAlly, go to Integrations → HubSpot → Disconnect.
- Confirm to remove webhook and API permissions.
Frequently Asked Questions (FAQ)
Q: How often does InboxAlly sync with HubSpot?
A: The sync runs automatically every few minutes through the active webhook.
Q: Does this affect existing HubSpot lists?
A: No, InboxAlly only validates and adds seed addresses; it doesn’t modify unrelated HubSpot data.
Q: What happens when I run out of validation credits?
A: Validation pauses automatically. Refill credits to continue validating.
Q: Can I choose which HubSpot lists are validated?
A: Yes, you can configure contact lists or pipelines when setting up the integration.